AI For HR & People Management
Prompts to help you manage and grow your team – ideal for hiring, writing job descriptions, onboarding, managing VAs, giving feedback, and team communication.
How it works:
- 1. Copy the prompt and paste it to your favorite AI Chat Tool
- 2. Complete the [brackets] with your info
- 3. Let the action begin
- 4. Build on it or tweak it further
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A quick tip:
The more specific you are, the better your results!
Give your assistant clear info — don’t be afraid to tweak and try again or tell it where it went wrong.
⚠️ Heads up:
AI isn’t perfect — always double-check facts and rewrite anything that doesn’t sound like you. Think of it as your smart helper, not your final editor.
| Category | Simple Prompt + Why | Copy |
|---|---|---|
| Role Clarity Builder | 📝 Simple Prompt: "Act as an HR consultant. Use AI to write a clear role description for a [position or task] in a [type of business]. Include responsibilities, ideal traits, and success metrics." ✅ Example of a completed prompt: "Act as an HR consultant. Use AI to write a clear role description for a virtual assistant in a coaching business. Include responsibilities, ideal traits, and success metrics." 📌 Why it works: ✔ Makes hiring and delegation easier. ✔ Helps avoid role confusion and overlap. ✔ Saves time defining expectations. | "Act as an HR consultant. Use AI to write a clear role description for a [position or task] in a [type of business]. Include responsibilities, ideal traits, and success metrics." |
| Interview Question Generator | 📝 Simple Prompt: "Act as a recruiter. Use AI to generate interview questions for a [job title] role in a [business type]. Focus on skills, values, and fit." ✅ Example of a completed prompt: "Act as a recruiter. Use AI to generate interview questions for a content writer role in a wellness brand. Focus on skills, values, and fit." 📌 Why it works: ✔ Speeds up interview prep. ✔ Helps identify the right hire quickly. ✔ Ensures alignment with company values. | "Act as a recruiter. Use AI to generate interview questions for a [job title] role in a [business type]. Focus on skills, values, and fit." |
| Onboarding Checklist Creator | 📝 Simple Prompt: "Act as a team onboarding coach. Use AI to create an onboarding checklist for a new [role] joining a [type of business]. Include tools, training, and welcome steps." ✅ Example of a completed prompt: "Act as a team onboarding coach. Use AI to create an onboarding checklist for a new customer support rep joining a digital product business. Include tools, training, and welcome steps." 📌 Why it works: ✔ Makes new hires feel supported from day one. ✔ Prevents missed steps in training. ✔ Encourages smoother team integration. | "Act as a team onboarding coach. Use AI to create an onboarding checklist for a new [role] joining a [type of business]. Include tools, training, and welcome steps." |
| Delegation Assistant | 📝 Simple Prompt: "Act as a leadership coach. Use AI to help a [job title or business owner] identify tasks they should delegate in order to free up time for [high-value work]." ✅ Example of a completed prompt: "Act as a leadership coach. Use AI to help a small business owner identify tasks they should delegate in order to free up time for strategy and client delivery." 📌 Why it works: ✔ Helps overcome control issues around delegation. ✔ Encourages clarity about priorities. ✔ Boosts time freedom and business growth. | "Act as a leadership coach. Use AI to help a [job title or business owner] identify tasks they should delegate in order to free up time for [high-value work]." |
| Team Communication Plan | 📝 Simple Prompt: "Act as a communication strategist. Use AI to create a weekly team communication plan for a [team size] working in a [remote/hybrid/in-person] setup. Include check-ins, tools, and tone." ✅ Example of a completed prompt: "Act as a communication strategist. Use AI to create a weekly team communication plan for a 4-person team working in a remote setup. Include check-ins, tools, and tone." 📌 Why it works: ✔ Reduces miscommunication. ✔ Builds stronger team trust. ✔ Encourages proactive updates. | "Act as a communication strategist. Use AI to create a weekly team communication plan for a [team size] working in a [remote/hybrid/in-person] setup. Include check-ins, tools, and tone." |
| Company Culture Builder | 📝 Simple Prompt: "Act as a culture coach. Use AI to help define 3 core values for a [business type or team] and suggest ways to bring those values into everyday operations." ✅ Example of a completed prompt: "Act as a culture coach. Use AI to help define 3 core values for a female-led design studio and suggest ways to bring those values into everyday operations." 📌 Why it works: ✔ Makes culture feel tangible and real. ✔ Supports hiring, messaging, and leadership. ✔ Builds a team people want to stay with. | "Act as a culture coach. Use AI to help define 3 core values for a [business type or team] and suggest ways to bring those values into everyday operations." |
| Job Posting Generator | 📝 Simple Prompt: "Act as a hiring manager. Use AI to write a compelling job post for a [job title] at a [type of company]. Highlight mission, role, expectations, and application steps." ✅ Example of a completed prompt: "Act as a hiring manager. Use AI to write a compelling job post for a marketing coordinator at a sustainable fashion brand. Highlight mission, role, expectations, and application steps." 📌 Why it works: ✔ Attracts aligned candidates. ✔ Saves time writing from scratch. ✔ Encourages values-based hiring. | "Act as a hiring manager. Use AI to write a compelling job post for a [job title] at a [type of company]. Highlight mission, role, expectations, and application steps." |
| Feedback & Growth Prompts | 📝 Simple Prompt: "Act as a leadership coach. Use AI to generate a set of growth-focused feedback prompts for a [team size or structure] to support [goal or challenge]." ✅ Example of a completed prompt: "Act as a leadership coach. Use AI to generate a set of growth-focused feedback prompts for a small remote team to support more ownership and accountability." 📌 Why it works: ✔ Makes feedback less awkward. ✔ Supports continuous growth | "Act as a leadership coach. Use AI to generate a set of growth-focused feedback prompts for a [team size or structure] to support [goal or challenge]." |
| Team Capacity Snapshot | 📝 Simple Prompt: "Act as an operations lead. Use AI to map out team capacity for a [number of people] team over the next [time period]. Include available hours, current tasks, and room for new projects." ✅ Example of a completed prompt: "Act as an operations lead. Use AI to map out team capacity for a 5-person team over the next 30 days. Include available hours, current tasks, and room for new projects." 📌 Why it works: ✔ Helps avoid burnout or over-hiring. ✔ Clarifies who’s at capacity. ✔ Perfect for growing teams and planning launches. | "Act as an operations lead. Use AI to map out team capacity for a [number of people] team over the next [time period]. Include available hours, current tasks, and room for new projects." |
| Exit Interview Guide | 📝 Simple Prompt: "Act as an HR specialist. Use AI to write an exit interview template for a [type of role] leaving a [business type]. Focus on respectful closure, feedback, and future improvement." ✅ Example of a completed prompt: "Act as an HR specialist. Use AI to write an exit interview template for a virtual assistant leaving a coaching business. Focus on respectful closure, feedback, and future improvement." 📌 Why it works: ✔ Ends things gracefully and professionally. ✔ Gives insight into team experience. ✔ Can improve hiring, culture, and retention. | "Act as an HR specialist. Use AI to write an exit interview template for a [type of role] leaving a [business type]. Focus on respectful closure, feedback, and future improvement." |
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